Tasklist for Event Organisers

PHASE 3: GETTING READY FOR D-DAY

JUST A FEW WEEKS BEFORE YOUR EVENT CAN BE CONSIDERED THE FINAL PHASE OF THE JOURNEY. NOW IS THE TIME TO GO ALL THE WAY AND LEAVE NO STONE UNTURNED TO CONTRIBUTE TOWARDS THE SUCCESS OF YOUR EVENT. BEFORE JUMPING INTO THE LAST PHASE, LET’S QUICKLY RECAP THE POINTERS YOU’D NEED TO KEEP IN MIND IF YOU ARE JUST BEGINNING YOUR EVENT PLANNING JOURNEY.

EVENT THEMING & GOAL SETTING BUDGET PLANNING EVENT BRANDING • RESEARCHING POTENTIAL GUESTS/SPEAKERS • SETTING UP EVENT TICKETING PLATFORM

REGROUP CREATING A BUZZ CREATE DISCOUNTS AND   PACKAGES • ANNOUNCE SPECIAL GUESTS • CREATE A SEATING CHART • SORT OUT SPONSORSHIPS

REVIEW, REHEARSE, REPEAT

RUN THROUGH THE ENTIRE PROGRAM MULTIPLE TIMES AND TRY TO IDENTIFY LAST MINUTE GAPS FOR THE EVENT, ON A PERFORMANCE-WISE AND DAY-TO-DAY BASIS. OUR INVENTORY MANAGEMENT FUNCTIONALITY ALLOWS YOU TO KEEP A TRACK ON YOUR TICKET TYPES AND THEIR QUANTITIES

TICKETING CONFIRMATIONS

ENSURE THAT ALL THE REGISTERED ATTENDEES HAVE RECEIVED ALERTS WITH THEIR TICKET CONFIRMATIONS WITH ALL THE EVENT DETAILS SUCH AS THE TIME, DATE AND VENUE DETAILS. ENSURE THAT ALL THE MINIMUM REQUIREMENTS AND RULES HAVE BEEN CONVEYED CLEARLY TO AVOID ANY HASSLES ON THE DAY OF THE EVENT.

TECHNICAL CHECKS

AN EVENT’S ENTIRE EXPERIENCE IS BASED ON THE AUDIO AND VIDEO AND HENCE, IT’S ONLY RIGHT TO BE DOUBLE SURE THAT YOUR TECHNICAL GEAR HAS NO GLITCHES ON THE DAY OF THE EVENT.

CONTACTLESS ENTRY

NOW, IN TIMES WHEN SAFETY PROTOCOLS ARE THE PRIMARY FACTOR FOR CONCERN TO ALL, IMPLEMENTING CONTACTLESS SCANNING FOR ATTENDEES AT THE ENTRANCE WILL ENHANCE THEIR EXPERIENCE THAT WILL IMMEDIATELY CREATE A SENSE OF SAFETY WITHIN THEIR MIND.

TIMELY REMINDERS

SEND ATTENDEES REMINDERS ABOUT THE EVENT AND KEEP THEM EXCITED. USE PUSH NOTIFICATIONS THROUGH AN EMAIL CAMPAIGN. USING OUR EMAIL MARKETING INTEGRATION, YOU CAN CREATE & SEND PERSONALISED EMAILS QUICKLY.

FOR MOST EVENT PRESENTERS, AFFORDABLE TICKETING SEEMS TO BE THE AREA OF PRIMARY CONCERN. AND THAT’S WHERE YAPSODY FILLS THE GAP FOR YOU. ELEVATE YOUR TICKETING EXPERIENCE TODAY!