Tasklist for Event Organisers
PHASE 2: THE POST-PLANNING PHASE
BEFORE TAKING A LOOK AT THE ACTIVITIES THAT YOU WOULD NEED TO PAY ATTENTION TO DURING THE POST-PLANNING PHASE, LET’S RECAP THE 1ST PHASE OF TASKS.
• EVENT THEMING & GOAL SETTING • BUDGET PLANNING • EVENT BRANDING • RESEARCHING POTENTIAL GUESTS/SPEAKERS • SETTING UP EVENT TICKETING PLATFORM
NOW THAT YOU KNOW HOW TO CREATE A BASIC BLUEPRINT OF THE TASKS USING OUR PHASE 1 CHECKLIST CALLED BEGINNING THE JOURNEY. IT IS IMPORTANT TO FOCUS YOUR EFFORTS IN THE RIGHT DIRECTION TO MAINTAIN A CONTINUOUS FLOW.
REGROUP
ONCE THE SET OF TASKS FROM THE FIRST PHASE ARE IN ACTION, REGROUP WITH YOUR TEAM AND DISCUSS THE PLANS. CHECK IF THINGS ARE ON TRACK AND MAKE ADJUSTMENTS.
CREATING A BUZZ
CREATE A BUZZ ON YOUR SOCIAL MEDIA USING IMAGES & VIDEOS AND TRY TO ENGAGE WITH YOUR AUDIENCE VIA STORIES AND LIVE VIDEOS. OUR MARKETING SERVICES HAVE BEEN INSTRUMENTAL FOR MANY EVENT ENTITIES AND BRANDS IN TAKING THE RIGHT STEP TOWARDS ELEVATING THEIR BRAND VALUE.
CREATE DISCOUNTS AND PACKAGES
GET THOSE REGISTRATIONS FLOWING IN BY LAUNCHING SPECIAL DISCOUNT OFFERS AND PACKAGES FOR GROUPS AND EARLY-BIRD TICKET BUYERS. ENCOURAGE REFERRALS TO ALLOW PEOPLE TO SHARE YOUR EVENT.
ANNOUNCE SPECIAL GUESTS
ONCE YOU HAVE YOUR GUEST OR CELEBRITY FIXED, RELEASE POSTERS OR TEASER VIDEOS SHOWCASING YOUR SPECIAL GUEST. THIS HELPS BUILD CURIOSITY AND KEEPS THE AUDIENCES ON THEIR TOES TO ATTEND THE EVENT. SHARE SOME CREATIVES WITH THE GUEST TO HAVE THEM SHARE IT ON THEIR SOCIAL PROFILES FOR INCREASED EVENT VISIBILITY.
CREATE A SEATING CHART
CREATE A BUZZ ON YOUR SOCIAL MEDIA USING IMAGES & VIDEOS AND TRY TO ENGAGE WITH YOUR AUDIENCE VIA STORIES AND LIVE VIDEOS. OUR MARKETING SERVICES HAVE BEEN INSTRUMENTAL FOR MANY EVENT ENTITIES AND BRANDS IN TAKING THE RIGHT STEP TOWARDS ELEVATING THEIR BRAND VALUE.
SORT OUT SPONSORSHIPS
PARTNER UP WITH BRANDS AND LIST THEM AS SPONSORS. MAKE CO-BRANDED BANNERS AND SHARE THEM ACROSS AS FLYERS, HOARDINGS OR EVEN ADS
EVENT DAY COMING EVEN CLOSER? WE’VE GOT YOU. PHASE 3 CHECKLIST FOR LAST-MINUTE EVENT PLANNING COMING YOUR WAY NEXT WEEK. NEED MORE INFORMATION ON EVENT TICKETING AND PROMOTIONS?
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