Time and Resource Management For Event Planners

Time and Resource Management For Event Planners

If you didn’t have that I-know-where-this-is-leading smile on your face, maybe you’re not neck deep into the profession yet. Because there is one time when event presenters come across time and resource management blogs, and that is ALWAYS. Of course, you’ve read plenty of them and are now going to go click that tiny red cross but, hear me out, how much of those blogs has actually clung on to your severely crowded mind? Now that I’ve struck a nerve, I’ll go on to SUMMING those hundreds of blogs and articles for you and condensing them into just five points (and that, presenters, is how you really save time).



Though it sounds boring and stupid and whatnot, you need to make lists in order to know, visually, what exactly has to be done. Lists also serve a side purpose of helping you freak out, but that’s another story.



It doesn’t matter whether you are a lone wolf working for the event, or if you have an entire pack behind you, you have to lay down a schedule and stick to it. If you fail to do so, you’ll just find that all tasks at hand go haywire and that you are never really able to complete anything.



Because if you’re going to have meetings with the caterer, the florist, the printer, the retail distributors, the courier partners, and the sponsors all in one day, you’re going to end up doing just one thing – praying to God to give you 48 hours in a day – and look, that’s not even there in your schedule!


Though it may convey quite the opposite of what resource management aims to convey, you should always procure extra stuff to cover emergencies. What if more people turn up? At the last moment, anything could go wrong. And as an event planner, you’re expected to be humble and figure out a way. You can’t open fire at someone because they brought along a date when didn’t RSVP for one.


And you have to keep aside your OCD and accept that. Always keep your eye on the bigger picture. It’s perfectly okay if you got lilies instead of orchids as long as you got flowers at all. If you’re going to fret over small things, you’re more likely to lose your head and shun the entire thing altogether. Trust yourself and accept the fact that mistakes are going to happen. Just make sure you’re doing what you need to in order to fulfill your client’s expectations. That’s all that matters (of course, he’s the one paying you. That’s all that SHOULD matter!)

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