A Presenter’s Guide to Hosting the Perfect Halloween Party

Reading Time: 4 minutes

Whether it is your first time organizing a Halloween party or you’re known to host them annually, a great party requires you to equip yourself with the best event management skills. Since your attendees look forward most to this festival, it is only acceptable that you give them the best experience. In this blog, we give you a guide to turn your ordinary event into something extraordinary and help you put up the best Halloween event ever.

One of the best ways to increase attendees to your Halloween event is to create exciting and spooky invites. Create Jack-O’-Lantern GIFs or Zombie based invites to get your attendees excited about your event Your invite must include details of the event and a USP, like live music for entertainment. Once your invite is ready, spread the word using the best marketing tool. You can use our MailChimp integration to send your invites to your attendee lists or post it on social media to reach out to your target audience.

Ghost balloons, broom, creative Jack-O’-Lanterns along with dim lights can make your Halloween event a perfect place for great pictures. Pictures, that your attendees can post on their social media profile to make you famous organically. Set up a photo booth with lots of eerie props like fake vampire teeth, popping eyeballs, ravens in a cast-iron cage, witch cloak, hats and brooms. Set up your venue like a graveyard with fake tombstones and a lot of Jack-O’-Lanterns at the entrance.

Food & Drinks
When it comes to Halloween, there’s a wide range of food options you can choose from. You can serve dishes like deviled eggs, red pasta that resembles a brain, a creepy feet loaf or simply some spooky green eyeball soup from the cauldron. If your event is organized in a small place, highlight your theme on a table setting with fake spiders and webs around the dishes. You can even bundle your event tickets along with food & drinks as a package and offer discounts on the same to encourage sales.

Live Music
To entertain your guests throughout the evening, you can arrange a live band or hire a DJ. While your band sets up a great mood with the best of Halloween classics for your attendees, you can have a small space for those who’d love to dance to those tunes. Make sure you promote your event and the artist well in advance to sell-out your event.

Vampire Volunteers
Spook your attendees by getting your event volunteers to dress up as vampires, but with volunteer badges. The volunteers can even dress up as wizards or ghosts to scare your attendees and have someone capture the moment so they have a memory of your event to post online or cherish forever.

Promote Your Event Hashtags
Reach out to the maximum audience with creative content on social media or ask Yapsody to do it for you. Use every popular platform that can generate maximum leads for your event. Choose Halloween related hashtags to promote your event. Optimize your Halloween page keeping the SEO parameters in mind, so you can increase the visibility of your event organically. The more people see your event, the more you increase your chances of a sold-out event.

Ghost RideGhost Ride
Have you thought of taking your attendees for a Ghost ride? Set up an area with all the Halloween monsters, ghosts, witches, vampires and Dracula. Take your attendees through this creepy ride and play all sorts of scary sounds to scare the hell out of them.

Halloween for Nonprofits
If you aim to support a cause, hosting a Halloween fundraiser event can give you good revenue. Be it a Halloween high tea party or a live music concert, we always want to support your cause. If you’re a nonprofit organization, we have special pricing for you. You get a flat 50% off on your ticketing fee. Using our “Pass on fee” feature you can get the event ticketing absolutely free.
P.s. The Pass on fee feature is applicable for all event organizers irrespective of the type of events.

Choosing the Right Ticketing System
While you plan the best event, choosing the right ticketing partner can help you save a lot of money apart from just selling tickets online. Opt for an online ticketing system that’ll give you the best features at an affordable price. With our features like mobile apps, online ticketing store and virtual box office you can validate tickets, set up multiple payment gateways and get real-time stats of your ticket sales. Additionally, you can give your event a wider exposure by posting your events for free with us.

Customizing the Tickets
It’s Halloween! Customize your tickets depending on the age group you’re organizing the tickets for. Whether it is a Zombie theme or a Vampire Halloween party, create a spooky ticket and wow your attendees.

While you have our guide to host your next Halloween event, you can choose some of our wicked themes from our blog on “10 Halloween Themes To Host The Greatest Party Of All Time”. Host, promote and sell your next Halloween event tickets online with Yapsody. Sign up Now and avail a 25% off on your ticketing fee by using the code HALLOWEEN25. Click here to know more about this offer.


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Event Industry, Event Planning, Events, Halloween

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