9 Things an Event Manager Can’t Do Without

9 Things an Event Manager Can’t Do Without

Being a part of the event industry comes with its own set of joyful and painful moments. While seeing a sold-out status can give you immense happiness, the last-minute cancellation of an artist can simply change the entire situation for you. Being an event manager requires mental agility and a skillset like no other. To stay on top, here are 9 things that an event manager can’t do without.

Negotiation Skills

If you chose the event industry, without having negotiation skills, you’re sure to shut down your business in a few months. Every time you strike that conversation with the food supplier or the venue owner, the price you pay depends on how well you negotiate with your stakeholders. Everything comes with practice and experience. So, if you think you should stop organizing events only because you can’t work out a cost plan suitable for both, don’t give up. Read books or watch videos on negotiation skills and you’ll get there with time.


Juggling between multiple events, handling irate attendees and dealing with last-minute event issues all at the same time is every event manager’s story. While the lack of sleep and the unending stress before the event can turn you into an irritable person, without patience, you’re sure to kill almost every third person you meet. But when you’re in the events industry, patience is your best friend. Again just like the negotiation skills, as you keep handling events, your patience levels just get better with time.


Imagine a day at work without your team. You’ll probably go bonkers, right? From planning an event to selling tickets online, you’ve got a whole lot of activities you need to delegate. You can’t be a superman and handle everything all by yourself. With Yapsody’s User Management System, you can secure your information with detailed user permissions. Assign roles to your team members based on their duties in the virtual box office. Protect your data by providing access only to the information your team member will need.

Mobile Phone

A mobile phone is everyone’s necessity today and for an event manager, it is no different. Since most of your time is spent coordinating with the stakeholders, a day without a mobile phone seems absolutely impossible. At Yapsody, we turn your mobile phones into a ticket scanning device. That way, you ensure the queues are quickly cleared through easy validation using our mobile app – YapScan. 

Event Management Software

As an event manager, handling multiple tasks can be time-consuming. But with the event management software, a lot of tasks are taken care of all in one place. If you are wondering what are the uses of an event management software, the list is endless. From event registration, check-in to event promotion and reporting, this software takes care of almost everything for an event manager. Without it, you’ll surely feel like you’re in the primitive age.

Reporting App

We bet you’ll spend sleepless nights without your reporting app. While most reporting apps offer information on event ticket sales, Yapsody’s reporting app – YapStats gives its event managers real-time data directly on the Android/iOS device. Not just that, you can integrate Google Analytics with your account and directly check the performance of your marketing campaign on your mobile phone. We told you, you can’t lose your phone. 

Effective Email Marketing Application

Email marketing is the most important way of communicating with your attendees. From sending personal email invites, reminders to communicating with the stakeholders, an effective email application is a must. Knowing the impact it creates on your events, life without an effective email can’t be imagined. 

With our MailChimp integration, Yapsody event managers can easily reach out to a wider audience and promote their events by sending personalized emails to their attendees.  


Without WiFi, you can’t check the reports or send out emails to your attendees. Event managers face a lot of difficulties when they have to visit rural places to organize events. Due to a lack of signal coverage, internet connectivity gets affected, which in turn can lead to a delay in event promotion. Since the internet is something event managers can’t live without, they find hacks to increase every bar of signal they receive. Dongles, Mifi’s and boosters are some of the great solutions event managers can use to ensure work doesn’t stop no matter what.


How can you even create events if your attendees are missing? They are your show stoppers, the reason why you exist. Never ignore your attendees, appreciate and engage with them before and after the event. Maintain a healthy relationship with them and they’ll promote your event better than any other promotional channel would. Once in a while, offer giveaways, discounts and always focus on offering a great experience to make sure they keep coming back for more.

Luckily, event managers, today don’t have to live without an event management software.
Sell your tickets online with Yapsody and use our holiday season offers to save on your ticketing fees. Sign up today and use our promo code – HOLIDAY25 to avail a 25% off.

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