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9 Moments Every Event Manager Has Experienced

9 Moments every Event Manager

If the event industry is your home ground, you’re about to go on a rollercoaster of a ride with some good, bad, best, or ugly moments. As an event manager, wearing multiple hats to pull off successful events makes you undergo such moments that add to your professional and personal journey. 

After months of planning, coordination, and sleepless nights, the end result can either be a dream come true or one of the worst nightmares

No matter whether you’re a new or seasoned professional, here are 9 moments every event manager has experienced in their journey.

1. Life’s A Series of Back 2 Back Meetings

Attending back-to-back meetings, event managers are known for staying on top of handling stress without losing their calm. Of course, during the peak season, the stress is a euphoric payoff for witnessing a sold-out event. On the other hand, the offseason will have you stressing about earning without hosting any event.

Although you cannot escape the meeting, online or offline, keeping our Ultimate Event Planning Checklist bookmarked will help you streamline your event management.

2. You Shine At The Last Minute 

An artist informs you that they’ll be late or probably just cancel the event last minute. You’ve been through this, right? Artists canceling the event due to an emergency or a technical breakdown in the middle of an event are common situations that every event manager endures. 

Be it the food vendor, logistics, or the sponsors, ensure you a contingency plan, so last-minute cancellations can be taken care of. Don’t hesitate to go through our in-depth Guide For Designing The Ultimate Event Experience and outshine your competitors.

3. You’re A Peacemaker

Being patient and tactful comes to you naturally. While your attendees wait in a queue, some of them have got ridiculously angry. You can avoid such situations with our mobile app YapScan to validate your attendee’s entry in no time. Their tickets are scanned and they can quickly enter the venue without hampering their excitement.

We bet you’ve handled the worst with a smile on your face, however, don’t forget to glance through our 10 Commandments for An Event Manager. Stay on top of your game and peace out!

4. You’re A BTS Superhero

While you spent sleepless nights creating that extraordinary event, rarely do people thank you. You fight every obstacle like a superhero would. Whether your attendees praise you or not, we at Yapsody always appreciate event managers who go the extra mile.

When it comes to event ticketing, we like to help event managers in every possible manner, so you have a sold-out event. Our 24/7 support team is on deck for you. 

Pro-Tip: Instagram stories are the best way to showcase your behind-the-scenes efforts. Peep our Event Marketer’s 9 Step Guide To Instagram Stories and showcase your brand persona to event attendees and potential audiences.

5. You Lose Hope When There’s A No Show

You anticipated a full house. Time is ticking and there are barely any attendees at your venue. As event managers, all of us have been there. Was it your event marketing team who didn’t promote your event well or was it your online ticketing store that was too complicated for attendees? 

Take this small quiz to know which social media platform is the best to promote your events.

6. You’re Ecstatic With A Sold-Out Status

You planned and promoted your event well in advance since the last event didn’t receive a great response. Turns out, this time, your event is sold out a month before the event date. You had attendees flocking for tickets but due to lack of venue space, you had to decline it. That definitely happens to event managers and it’s a good feeling and an opportunity to recreate the same magic for your upcoming events.

7. You’re A Know-it-All

Ever come across a situation when you realized you should have used the smarter technology trends to improve the event experience? With the event industry changing significantly, it’s a must to keep yourself updated with the latest trends and technology.

There are multiple ways to learn about the latest updates. Whether or not you sign up with us, you can stay up to date through our ticketing blog and gain insights for event ticketing, event marketing, branding, revenue optimization, industry trends, features updates, and much more.

8. You Can Handle Turbulence 

You’ve been planning a food fest for months. Everything looked great when you checked the weather forecast this morning. It’s a sunny afternoon, guests are checking in and suddenly you hear thunder. As you’re trying to reassure yourself that it’s not the thunder, the next thing you see, it’s pouring crazy. 

If your venue has space indoors, you can still change things around, but for others, you’re better off canceling the event.

9. You’re the Go-To Solution Provider

Attendees tend to have a lot of queries, be it about parking, buying tickets online, or about how to get to the venue. You become the bonafide customer support for all your attendees. It can be stressful if you don’t have a support team to take care of all these queries.

Make sure you’ve taken care of these 9 Things An Event Manager Can’t Do Without

There you have it, the 9 moments each of you event managers must’ve gone through or might be expecting to go through in your journey as an event brand. 

More Resources For Event Management: 

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